DATABASE COORDINATOR

JOB PRIMARY PURPOSE/FUNCTION

 

The Database Coordinator is responsible for the organizing, preserving, maintaining and retrieving of information in the permanent database for the Diocese.  The Database Coordinator works closely with the Finance staff with regard to the accounting software operations.

 

 

SPECIFIC DUTIES AND RESPONSIBILITIES

 

1. Develop an understanding of the Diocesan database software program and coordinate utilization with appropriate personnel.

 

1. Maintain Diocesan fundraising database, including additions, deletions, alterations, etc.

 

1. Generate and analyze reports using the donor database.

 

1. Create the acknowledgement and documentation for donor gifts in accordance with Internal Revenue Service requirements.

 

1. Manage computer data input of pledges and payments for fund drives.

 

1. Coordinate closely and reconcile donations with the Accountant and Accounting Coordinator for accurate parish reporting of pledges and payments received.

 

1. Compose and prepare routine correspondence as directed.

 

1. Organize financial records for director’s budget proposal as it relates to the database, Annual Diocesan Appeal, stewardship and development.

 

1. Coordinate closely with the Development Director for any Capital Campaign or Annual Diocesan Appeal needs.

 

1. Update and prepare clergy housing and compensation information for distribution to the parishes.

 

1. Perform the accounts receivable function for invoices as needed. Monthly reconcile Accounts Receivable to the General Ledger. Contact locations for outstanding invoices.

 

1. Perform the Accounts Payable function, post invoices and create checks to pay various Diocesan bills. Monthly reconcile Accounts Payable to the General Ledger.

 

1. Perform the Cash Receipts function for payments made to various Diocesan departments and prepare those payments for deposit.

 

1. Assist with internal controls in the finance department and backup when deemed necessary.

 

1. Provide backup for posting and delivering mail.

 

1. Perform other duties as needed or assigned.

 

 

EDUCATION, TRAINING AND EXPERIENCE

 

1. High School Diploma.

 

 

QUALIFICATIONS

 

1. Proficient database management and technology skills.

 

1. Stewardship and development outlook and strategic big picture thinker.

 

1. Efficient and effective organizational skills.

 

1. Demonstrates a knowledge and appreciation of Catholic faith life.

 

1. Excellent oral and written communication skills

 

1. Mail merger along with bulk mail exposure and experience.

 

1. Interpersonal professional relationships, both internally and externally to the Diocese of Davenport, which encourage openness, candor and trust.

 

1. Overall soundness of decisions and maintenance of confidentiality for all sensitive information.

 

1. Flexibility in performing designated duties and willingness to learn new things and accept training.

 

1. Acceptance of personal inconvenience for attainment of the Diocesan goals.

 

1. Meet or exceed objectives established in budgetary process

 

MENTAL AND PHYSICAL REQUIREMENTS

 

1. High ability to analyze and interpret information pertinent to areas of responsibility.

 

1. Ability to maintain high levels of visual attention and sustained mental concentration for varying lengths of time.

 

1. Ability to perform designated duties under time constraints.

 

1. Willingness to work irregular hours to accomplish the responsibilities of the position.

 

1. Ability to travel by automobile, as needed, in the course of the position.

 

1. While performing the duties of this job, the employee is required to stand, walk, talk, reach, sit for prolonged periods of time, hear, handle and perform repetitive motions of the hands/wrists. The employee is required to occasionally lift and move items weighing up to 30 pounds.

 

 

WORKING ENVIRONMENT AND CONDITIONS

 

1. A majority of the assigned duties are performed in a well-ventilated, well-lighted and temperature-controlled office environment.

 

1. The employee is subject to both internal and external environmental conditions, including extreme cold and extreme heat.

 

1. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

 

DIRECT REPORTS

 

None

 

 

OTHER CONSIDERATIONS

 

1. The position can expect an evaluation in the first six months of employment by the appropriate line of organizational relationship, with an annual evaluation thereafter.

 

1. Salary considerations will be commensurate with education and experience.

 

1. The employee understands and agrees that employment for the Diocese of Davenport and any Diocesan entity is contingent on compliance with the Diocesan safe environment program policies, procedures and requirements.