Database Coordinator

Database Coordinator

The Catholic Foundation for the Diocese of Green Bay, Inc.

Full-Time, Benefit Eligible

PRIMARY RESPONSIBILITIES:

The Database Coordinator is responsible for overseeing the day-to-day operations of the organization's database systems, ensuring data accuracy, and integrity. This role supports the fundraising efforts of the Catholic Foundation by managing database processes, generating reports, and providing technical support for the Catholic Foundation database. The Database Coordinator supports the organization in achieving its goal of raising $7,000,000 annually through various campaigns, managing a constituent database of 90,000 active records. This role involves working closely with various Foundation departments to provide data insights, support fundraising efforts, and streamline data management processes. The Database Coordinator will also assist in developing and implementing data management strategies to enhance the organization’s data quality and efficiency. This person will analyze data trends and provide actionable insights to improve organizational fundraising capacity through improved data. With the team this person will create automation through Microsoft Dynamics 365 for repeating database tasks.

The Database Coordinator manages the Catholic Foundation for the Diocese of Green Bay Inc.  database, gift acknowledgement process, and data entry. This position coordinates with the Bishop’s Appeal Director and senior leadership of the Foundation.  The Database Coordinator collaborates with the data entry team to develop and maintain database user guides and documentation of data entry procedures for the processing of gifts and other data into the database. This person is responsible for developing and implementing Blackbaud Raisers Edge training for all Catholic Foundation staff. This position oversees entry of gift data, credit card, EFT, IRA, stock, online and other gifts, as well as names and contact information of constituents.   The Database Coordinator creates and runs queries, exports and reports to support the needs of the Foundation.  This person needs to understand and maintain confidentiality in all Foundation work.  This position needs to work closely with the Foundation relationship staff to coordinate a donor relationships and processes for the Catholic Foundation.

MINIMUM KNOWLEDGE, EXPERIENCE AND SKILLS REQUIRED: 

“Embrace the mission and vision of the Catholic Diocese of Green Bay and work in accordance with Catholic Teachings and the moral and ethical values of the Catholic Church.”

• Requires bachelor’s degree in computer science, accounting or business systems field or equivalent experience.
• Requires significant knowledge of relational databases with 5 years’ experience preferred.
• Prior experience working with querying, exporting, importing and reporting from relational databases, Blackbaud Raiser’s Edge, Foundant or AcoyGo experience preferred.
• Strong understanding of database management principles and practices.
• Familiarity with SQL, database query languages, Microsoft Dynamics and management principles.
• Understanding of accounting and bookkeeping practices are preferred.
• Understanding of credit card processing, EFT, and online giving platforms.
• Familiarity with data entry best practices and procedures are preferred.
• Awareness of nonprofit operations, fundraising and donor management is a plus.
• Strong mathematical and statistical knowledge.
• Strong understanding of financial regulations and data privacy.
• Nonprofit fundraising operations experience is a plus.
• Bilingual skills in Spanish desirable.

• Administration and maintenance of the database, including customization and data entry skills.
• Advanced skills in data analysis and report generation.
• High level keyboard/typing skills.
• Excellent experience with Microsoft Office products (Word, Excel, Access, Microsoft Dynamics and PowerPoint) and Google docs. An extensive knowledge of Excel formulas and capabilities is required.
• Strong problem solving, troubleshooting abilities and analytical skills.
• Excellent written and oral communication skills including proof reading skills.
• Excellent organizational and project management skills.
• Proficiency in data entry with high accuracy, recordkeeping and data entry skills.
• Has fantastic attention to detail with the added ability to look at work with a macro view for quality and self-review.

• Ability to work independently as well as collaboratively in a team.
• Ability to communicate professionally in a clear and courteous manner in person, by phone and in written form.
• Time management skills.
• Willingness to ask questions, practice consultative and collaborative decision making.
• Ability to work with highly confidential material in a sensitive and professional manner.
• Ability to manage multiple tasks and projects simultaneously completing them in a timely manner.
• Ability to train and support end-users on database functionalities.
• Ability to explain complex database functions to non-technical staff.
• Maintain a business relationship with the database vendor.
• Leadership and management skills.
• Ability to run reports and analyze the data to give recommendations and/or observations to leadership about campaigns and donors.
• Ability to complete donor prospecting for relationship managers.

• Train others in the use of the database.
• Maintain Confidentiality.

If interested in this position, please apply at:  https://www.gbdioc.org/careers/

These statements are intended to describe the general nature and level of work performed by employees assigned to this job classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.