Diocesan Tribunal Assistant / Ecclesial Notary

Position Title: Diocesan Tribunal Assistant / Ecclesial Notary

Department: Diocese of Baker Matrimonial Tribunal

Reports to: Chief Operating Officer

Location: Redmond, OR

Date Posted: March 2025

Classification: Full-Time, Non-Exempt

General Summary:

Are you looking to serve God and the Church in an intentional way while supporting your spirituality and growth? The Diocese of Baker offers you a unique opportunity. In collaboration with the Tribunal staff and the Bishop, the Assistant/Notary helps petitioners present their case for nullification of marriage to the Church for evaluation so they can put their lives in right order with God.

This position provides a unique opportunity for an employee who is able to multitask within established processes, combining information accuracy, effective communication skills, and a willingness to serve.

Expectations:

• professional temperament and appearance
• ability to relate to a variety of personalities and cultures with friendliness and poise
• effective communication skills—telephone, e-mail, in-person
• fluency in oral and written English (correct spelling, grammar, and punctuation)
• knowledge of spoken and/or written Spanish desirable
• ability to organize and collaborate
• working knowledge of current office practices and equipment
• proficiency in Microsoft Office and Google suite
• openness to deepen understanding of the mission of the Catholic Church and the healing ministry of the Tribunal

Key Responsibilities:

Under the direction of the Judicial Vicar of the Diocese:

• masters the procedures of the Tribunal
• develops a working familiarity with Church law on marriage
• observes strict confidentiality at all times
• answers incoming phone calls and emails to the Tribunal office
• assists persons seeking information regarding annulments
• serves as Ecclesial Notary for Tribunal purposes
• verifies legitimacy of appropriate documents
• handles correspondence regarding annulment cases
• maintains current and archival filing systems of the Tribunal
• organizes and attends weekly case review and drafts necessary decrees or correspondence
• processes pre-marital paperwork
• attends canon law training workshops and conferences as necessary

All interested applicants are asked to send: a completed Diocese of Baker Employment Application (found on DioceseofBaker.org website), your resume and cover letter to Mark French, Chief Operating Officer – electronically to [email protected], or by hard copy to Diocese of Baker, 641 SW Umatilla Ave, Redmond, OR  97756.