Executive Administrative Assistant to the Provincial

The Chicago Province of the Society of the Divine Word, a Catholic religious community of missionary priests and Brothers, located in Techny (Northbrook) Illinois has an exciting opportunity for someone who is interested in continuing his or her administrative assistant career in church-related administration.  This full-time position reports directly to the Provincial Superior who will count on this person to support him in many areas of administration and highly confidential provincial matters. 

The Executive Administrative Assistant exercises routine and specialized administrative assistant assignments, including written and/or composed correspondence; performs a variety of general clerical duties, record keeping and administrative detail; is expected to have sound organizational skills as well as flexibility to adjust to the changing demands of the position; must be reliable and trustworthy and with a sufficient degree of independence and initiative so as to run the office when the Provincial is away from the office. 

This position supports the Provincial staff (Vice Provincial and Provincial Council) as needed.  While this position reports directly to the Provincial, the executive administrative assistant is regularly involved working separate assignments: hence, the need for flexibility.  The executive administrative assistant works closely with Director of Human Resources on employee-related events and time records for this position. 

QUALIFICATIONS, BENEFITS, PAY RANGE

Education and Experience

1. Minimum of Five (5) years of administrative experience, preferably Church or Church-related experience
2. High degree in computer literacy and master of common software applications including all Microsoft Office programs
3. Basic bookkeeping and recordkeeping methods
4. Notarization certification or ability to provide one within Four (4) months from hire date (Notary Fees are paid for by the Province Center)
5. Proficient in Adobe Acrobat, full read and write version

Knowledge, Skills and Abilities

1. Good written and oral communication skills, both written and oral
2. Exceptional organizational skills
3. Ability to maintain confidentiality
4. Strong ability to manage time and set priorities
5. Ability to work independently and responsibly with little or no supervision at a high level of responsibility
6. Ability to work with a variety of constituencies
7. Some knowledge in understanding the (Arch)Diocesan and Church structure
8. Ability to work collaboratively with the provincial and other members of the council

Benefits

• Sick and Vacation paid time off
• Employer paid medical, dental and vision insurance
• Defined Benefit Pension plan and Retirement Saving Plan

Pay

• $27.00 to $33.00 per hour

Contact Nancy Silver, HR Director, for further information and complete job description

[email protected]

(847) 412-1116