Operations Director

Description

Jesus, Bread of Life Parish is a new, dynamic parish in Logan Square with two churches, Our Lady of Grace and St. Sylvester. Through our focus on evangelization, we answer Jesus’ call to make missionary disciples who actively and joyfully make Jesus present through serving. Daily and weekend masses are bilingual (English/Spanish) to serve our diverse community. We are seeking an Operations Director who can share in this mission of service and can carry out the financial and operational duties of the role while also participating in ongoing fundraising efforts within the parish.

FINANCIAL MANAGEMENT

• Prepares, evaluates, and communicates the Parish (church & school) budgets, annual reports, profit & loss, balance sheet, accounts receivable, accounts payable, and general ledger.
• Develops monthly variance reports and reforecasts. Reviews all reports with the Pastor and Principal (as applicable).
• Ensures proper internal controls are in place and followed.
• Serves as Parish representative to banks, manages accounts, and identifies and resolves discrepancies.
• May perform bookkeeping functions including but not limited to, payables and receivables and all other Parish (church and school) revenue and expenses.
• Oversees purchasing, contract negotiations and vendor relationships.
• Acts as the staff liaison to Parish Finance Council; supports School Board as applicable and necessary.
• Coordinates capital campaign pledges and collections, fund raising events, pledge drives, Parish offertory collections and stewardship.
• Utilizes Archdiocesan best practices.
• Confirms that all federal, state and local taxes are paid in accordance with federal, state and local regulations.

BUILDINGS MANAGEMENT

• Manages major repairs, renovations and capital projects in accordance with Archdiocesan policies.
• Acts as liaison to Archdiocesan administrative agencies.
• Manages custodial maintenance functions.
• Acts as a resource for the Building Committee.
• Is responsible for Parish security, leasing, rental, use of Parish facilities, and acts as a liaison to local government agencies.

HUMAN RESOURCES MANAGEMENT

• Works closely with the Vicariate Human Resource Manager regarding all HR policies.
• Manages payment of salaries and benefits.
• Oversees the management of the Parish office (as applicable).
• Manages the Parish office staff and employee performance, including completion of performance management practices.
• Evaluates support staff through yearly performance reviews
• Oversees implementation of the guidelines and policies of volunteers.

COMMUNICATION/INFORMATION

• Directs/oversees preparation of publication of relevant information presented on the Sunday Bulletin.
• Oversees the maintenance of the Parish census and database.
• Maintains Information Technology including but not limited to computers, internet, telephone, copiers, etc.
• Oversees the management of Parish operational and financial records.

PROJECT/TEAM MANAGEMENT

• Manages Parish project plans; identifies needs and required action, tracks and communicates status to relevant stakeholders, identifies challenges to plan progress and completion and makes necessary corrections, and implements initiatives as applicable progress and identifies follow-up actions.
• Organizes and facilitates weekly staff meetings to ensure all necessary information such as project plan status, new assignments, and status of regular responsibilities is communicated to and by team members in a timely manner, and identify and address any challenges to progress and success.
• Brings ideas, plans, and best practices to the Parish from Vicariate and Archdiocesan meetings.

Qualifications