Communication and Data Admin

Position Title: Diocesan Communication & Data Admin

Department: Office of Stewardship

Reports to: Chief Operating Officer

Location: Redmond, OR

Date Posted: September 2024

Classification: Full-Time, Non-Exempt

General Summary:

Are you looking to serve God and the Church in an intentional way while fueling your spirituality and growth? Then join us in this unique opportunity with the Diocese of Baker in Central/Eastern Oregon. This tight-knit group is looking for an integral, collaborative, dynamic team player who can bring the necessary skill set to provide creativity, organization, and confidential data management and administrative assistance.

Qualifications: This role provides a unique opportunity for an employee who is able to multitask while maintaining information accuracy, effective communication skills, and donor administration. Working in alignment with the stewardship leadership, this person will have both creative communication and donor record administrative responsibilities.

Under the direction of the Stewardship team, the data management responsibilities include yet are not limited to collecting, managing, and reporting donor data in our diocesan software (ParishSOFT) requiring a great deal of precision and validation.

Under the direction of the communication manager, the responsibilities include yet are not limited to organizing an existing digital photo library while receiving, editing, and tagging new digital photos, writing articles using new and/or old photos, and maintaining assigned pages of our website.

Additional qualifications include:

• A practicing Catholic in good standing with the Church.
• 2+ years’ experience as administrative assistant, public relations, storytelling through images and/or marketing communication.
• Ability to communicate effectively in English in oral and written form using correct spelling, grammar, and punctuation.
• Excellent organizational skills and attention to detail while maintaining strict confidentiality.
• Competent computer skills: Google Suite, Word, Excel, PowerPoint, Publisher software, Social Media.
• Ability to work and relate to a variety of personalities, ages, and cultures with diplomacy, friendliness, and poise.
• Able to work in a team-oriented environment, handle multiple assignments consecutively, and prioritize workload.
• Additional emphasis will be given to those who also possess the following:
  • Ability to communicate in Spanish oral and written form using correct spelling, grammar and punctuation.
  • Working knowledge of ParishSOFT Family Suite: Offering & Pledges software.

Key Responsibilities:

Data Management:

• Participate in ParishSOFT training and keep abreast of updates and best practices.
• Partner with the Development team in optimizing processes.
• Facilitate the coordination and data management of donor records with the parishes and diocesan teams.
• Assist with and review reporting needs of the parishes and diocesan teams.
• Participate in diocesan trainings and workshops for parish/school staff and volunteers.

Marketing Communication:

• Well organized to establish and maintain a photo/video library.
• Understand photograph technology of manipulating photos and videos to tell a story.
• Create stories by combining strategy, objectives, and desired messages with written and photographic images.
• Partner in writing articles for our Diocesan Chronicle.
• Assist in maintaining our Diocese website.
• Have enough technical background to understand/assist with our IT infrastructure.
• Be able to create, propose, and maintain process improvements.
• Other tasks as deemed necessary for operational efficiency and in assistance to the Chief Operating Officer.

All interested applicants are asked to send a resume and cover letter to Mark French, Chief Operating Officer – electronically to [email protected], or by hard copy to Diocese of Baker, 641 SW Umatilla Ave, Redmond, OR  97756.