Diocese of Winona
Job Title: Executive Assistant to the Vicar General and Moderator of the Curia
Job Summary
The person in this position is to demonstrate Catholic, moral, compassionate, and professional behavior in all aspects of day-to-day operations, with complete confidentiality. The Administrative Assistant is to provide superior organization, prioritization, maintain accurate records and ensure the quality of consistent professional communication. This person must be a team player who will share and participate in the vision and goals of the Diocese of Winona-Rochester, and following all diocesan personnel policies, and other office and diocesan policies, procedures, and regulations.
The Executive Assistant is directly responsible for administering a wide range of complex and confidential administrative functions. These responsibilities include frequent communication and interaction with Clergy, Religious, Senior Staff Members and Office Directors, necessitating exposure to, and handling of sensitive information. This position carries substantial responsibility and requires a broad range of skills and the ability to exercise considerable judgment, initiative, discretion, and independence. Due to the sensitive nature of this position, a large emphasis is placed upon maintaining good rapport, loyalty, and a close working relationship with the Bishop, Vicar General, clergy and laity. In addition, the incumbent must be a practicing Catholic in good standing who is living within the teachings of the Catholic Church.
The person in this position is expected to work cooperatively with the other Chancery staff in the executive offices, assisting them as needed/directed. When one or more of the other Chancery staff is absent or otherwise unavailable, the Administrative Assistant to the Vicar General is to provide reciprocal administrative support to the other offices in the Chancery.
Essential Duties and Responsibilities
Required knowledge, skills and abilities
OTHER REQUIREMENTS
Church employees must conduct themselves in a manner which is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the Diocese. It is expected that all employees respect Catholic doctrine and religious practices.
Physical Requirements
Qualifications
Education:
Associate of Arts Degree (A.A.) from a two-year college or trade school in Office Administration or a closely related field preferred; or one to two years related experience and/or training; or equivalent combination of education and experience.
Experience:
A successful candidate will have three to five years of related office experience in upper management, with excellent Microsoft Office 365. Bi-Cultural Hispanic or Bi-Lingual Spanish is a real plus.